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Reaffirmation Project Charter

A. General Information




Project Title: SASCOC Reaffirmation 2016
Project Sponsor: Dr. Martha Venn, Provost
Project Leader: Dr. Mary Wearn, Assistant VP for Academic Planning & Policy
Charter Date: 06/09/2014

B. Background

In December of 2012, the Southern Association of College and Schools Commission on Colleges (SACSCOC) approved the consolidation plan of Middle Georgia College and Macon State College to form Middle Georgia State College (MGA). In January of 2013, the Georgia Board of Regents authorized MGA to begin operations. MGA subsequently submitted a substantive change report to SACSCOC and successfully completed an On-Site visit in 2013. SACSCOC had no recommendations for the College, and final approval of the substantive change (consolidation) is anticipated at the June meeting of the SACSCOC Board of Trustees.

In order to maintain SACSCOC accreditation, MGA must be reaffirmed in 2016. The reaffirmation process is the subject of this project.


C. Objective

The objective of this project is SACSCOC reaffirmation in 2016.


D. Scope

This project entails all planning, research, documentation, and other activity necessary to achieve SACSCOC reaffirmation in 2016. It includes an institutional self-study that will be documented in a Compliance Certification report, the development of a Quality Enhancement Plan, and the generation of a focused report that responds to any judgment of non-compliance by the Off-Site Reaffirmation Committee, and the planning of an On-Site Reaffirmation Committee visit.


E. Key Deliverables

Compliance Certification

The Compliance Certification documents the College’s compliance with SACSCOC Core Requirements (except 2.12), SACSCOC Comprehensive Standards (except 3.3.2), and Federal Requirements.


Institutional Summary Form

The institutional summary form documents the College’s educational programs and degrees, governance control, history and institutional characteristics, off-campus sites and distance learning modalities, accreditation status with other agencies, and relationship with the U.S. Department of Education.


Quality Enhancement Plan (QEP)

Focusing on a well-defined topic, the QEP describes a program of action for enhancing the quality of student learning. In accordance with SACSCOC Core Requirement 2.12, the QEP will focus on learning outcomes and/or the environment supporting student learning and accomplishing the mission of the institution. In accordance with SACSCOC Comprehensive Standard 3.3.2, MGA will develop a QEP that (1) demonstrates institutional capability for the initiation, implementation, and completion of the QEP; (2) includes broad-based involvement of institutional constituencies in the development and proposed implementation of the QEP; and (3) identifies goals and a plan to assess their achievement.


Focused Report

The Focused Report is a response to any judgments of noncompliance with requirements or standards by the Off-site Committee. Prepared for the On-Site Reaffirmation Committee, the Focused Report provides additional or updated documentation to address concerns expressed by the Off-Site Committee.


On-Site Reaffirmation Committee Visit Plan and Resources

A meeting plan will be created in anticipation of the On-Site Reaffirmation Committee visit in September of 2015. Deliverables will include communications, meeting and work facilities, technology, office supplies, transportation, and hotel and dining accommodations.


Institutional Profile

The institutional profile includes general College information, financial information, and enrollment data.


F. Project Boundaries


  1. This project will run parallel with but does not include the SACSCOC Substantive Change process for level change to University status.
  2. This project does not include implementation of the QEP.
  3. This project does not include preparation of Monitoring Reports that may be required by the SACSCOC Board of Trustees.

G. Assumptions


  1. All participants in the Reaffirmation process—including College faculty and staff, On-site and Off-site Reaffirmations Committee members, and SACSCOC Trustees—will carry out their responsibilities with integrity, objectivity, fairness, and confidentiality.
  2. The College will provide sufficient institutional resources to support a successful Reaffirmation process.

H. External Dependencies

  1. SACSCOC
  2. The Board of Regents and University System of Georgia Leadership
  3. Vendors: Campus Labs, which provides the Compliance Assist software that is used to manage the Compliance Certification and supporting evidence

I. Risks


  1. The College has undergone several years of institutional challenges, including regular turnover in the Office of Institutional Effectiveness, multiple changes in executive leadership, consolidation, and the inauguration of a new, five-campus institutional structure. The College continues to stabilize, but recent institutional flux will make documentation of compliance with SACSCOC Core Requirements, Standards, and Federal Requirements more challenging.
  2. This project will run in tandem with the SACSCOC Substantive Change process for level change to University status and may compete for institutional resources.

J. Project Team Roles and Responsibilities


Role Name & Contact Information Responsibilities
Project Sponsor: Martha Vann, Provost
martha.venn@mga.edu

Serves as champion of the project and as a link between the Project Management Team and the College’s Executive Committee. As SACSCOC liaison, seeks consultation from the College’s assigned Commission staff representative as needed. Provides high level guidance, authority, and resources for the project. Removes roadblocks.

Project Leader: Mary Wearn
mary.wearn@mga.edu
478 471-2989

Responsible for planning and implementation of the College’s Self Study and for delivery of compliance documentation to SACSCOC. Provides leadership and subject matter expertise to Core Team Members.

Educational Programs Team Leaders: Eric Sun
eric.sun@mga.edu

Deepa Arora
deepa.arora@mga.edu

Responsible for planning and implementation of an Educational Programs self-study and for delivery of compliance documentation. Provide leadership and subject matter expertise to Educational Programs Team Members.

Enrollment Management Team Leader: Sheri Rowland
sheri.rowland@mga.edu

Responsible for planning and implementation of an Enrollment Management self-study and for delivery of compliance documentation. Provides leadership and subject matter expertise to Enrollment Management Team Members.

Learning Resources Team Leaders: Neil Rigole
neil.rigole@mga.edu

Pat Borck
pat.borck@mga.edu

Responsible for planning and implementation of a Learning Resources self-study and for delivery of compliance documentation. Provides leadership and subject matter expertise to Learning Resources Team Members.

Student Affairs Team Leader: Jennifer Brannon
jennifer.brannon@mga.edu

Responsible for planning and implementation of a Student Affairs self-study and for delivery of compliance documentation. Provides leadership and subject matter expertise to Student Affairs Team Members.

Governance & Organization Team Leader: Rose Patti
rose.patti@mga.edu

Responsible for planning and implementation of a Governance & Organization Resources self-study and for delivery of compliance documentation. Provides leadership and subject matter expertise to Governance & Organization Team Members.

Faculty & Staff Affairs Team Leader: Pam Bedwell and new HR Executive
pam.bedwell@mga.edu

Responsible for planning and implementation of a Faculty & Staff Affairs self-study and for delivery of compliance documentation. Provide leadership and subject matter expertise to Faculty & Staff Affairs Team Members.

Mission & Institutional Effectiveness Team Leader: Mary Wearn
mary.wearn@mga.edu

Responsible for planning and implementation of a Mission and Institutional Effectiveness self-study and for delivery of compliance documentation. Provides leadership and subject matter expertise to Mission and Institutional Effectiveness Team Members.

Faculty Credentials Team Leader: Pam Bedwell
pam.bedwell@mga.edu

Responsible for planning and implementation of a Faculty Credentials self-study and for delivery of compliance documentation. Provides leadership and subject matter expertise to Faculty Credentials Team Members.

Financial Resources Team Leader: Nancy Stroud
nancy.stroud@mga.edu

Responsible for planning and implementation of a Physical Resources self-study and for delivery of compliance documentation. Provides leadership and subject matter expertise to Physical Resources Team Members.

QEP Development Team Leader: Stephen Taylor
stephen.taylor@mga.edu

Responsible for planning and implementation of a QEP exploratory study and for delivery of compliance documentation. Provides leadership and subject matter expertise to QEP Team Members.

On-Site Reaffirmation Committee Visit Team Leaders: Liz Riley
liz.riley@mga.edu

Devereaux Lindsey
devereaux.lindsey@mga.edu

Responsible for planning and implementation of the On-Site Reaffirmation Visit and for delivery of communication, meeting and work facilities, technology, office supplies, transportation, and hotel and dining accommodations.


K. Required Resources


  1. Human Resources (e.g. Project Sponsor, Project Leader, Project Manager, Core Team Members, Functional Team Members)
  2. Facility Resources to conduct team meetings
  3. Communication Resources for messaging and marketing
  4. Technology Resources
    1. Shared drive space/access for document management
    2. Software: Compliance Assist, Visio, Microsoft Office
    3. Website space and technical support
  5. A budget for office supplies, technology resources, printing, and the SACSCOC On-Site visit

L. Major Milestones

Date Major Milestones
June 11, 2014 Core Team kickoff
March 15, 2015 Compliance Certification report due to SACSCOC
August 10, 2015 QEP due to SACSCOC
Focused report due to SACSCOC
September 24, 2015 On Site Review







  LAST MODIFIED: 9/9/2015