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Student Evaluation of Faculty

Process for Student Evaluations of Faculty

The Office of Institutional Research administers faculty evaluations each term using Class Climate evaluation software. Evaluations open approximately two weeks prior to the end of each term/session and are sent out for all classes with 5 or more students enrolled.

Students will receive an email containing a unique link for each course in which they are enrolled (one email per course). The email will identify the course, the instructor and the deadline for completion. Students can complete the evaluation by opening their email and clicking the link at any time during the survey administration period. A student is only able to submit one evaluation per course, and once submitted it cannot be edited or retracted. Students can complete the evaluation on their smart phone if they have their phone configured to receive their MGA email. Reminder emails will automatically go out twice during the evaluation period to those who have not completed the evaluations.

Options to Increase Participation

Faculty have three ways to encourage student participation in order to maximize response rates:

  1. Reserve a computer lab – Faculty can reserve a computer lab for use during a class period by contacting their department secretary or the campus secretary at least 2 weeks prior to the evaluation period.
  2. Complete in class-
    1. Classes being taught in a computer lab - Faculty can set aside 10-15 minutes of class time during the evaluation period and have students use the classroom computers to complete the evaluation
    2. Classes not being taught in a computer lab – Faculty can set aside 10-15 minutes of class time during the evaluation period and have students use their smart device or laptop to complete the evaluation
  3. Encourage students to complete the evaluation outside of class

Instruction to Students

The faculty member being evaluated may not to be present in the room while students are completing course evaluations. Faculty should provide the following instructions, and then leave the room.

  1. Log in to MGA email through smart device or laptop
  2. Search for instructor’s last name and current term in subject line (Ex: Smith – Spring 2014 Full Session)
  3. Click on link in email
  4. Complete survey and submit

The Office of Institutional Research will email each faculty member his/her evaluation results prior to the beginning of the following term. Department chairs will receive a copy as well.

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Process for Submitting a Data Request to the Office of Institutional Research

All requests for data from the Office of Institutional Research must be submitted via the OIE Data Request Form, which can be found at www.mga.edu/institutional-effectiveness/docs/MGA_Data_Request_Form.pdf. While it is understood that administrators, faculty, and staff will occasionally have high priority data needs, please allow at least ten business days for fulfillment of most data requests.

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Faculty/Staff Process for Submitting a Data Request

  • Fill out the OIE Data Request Form accurately and completely.
  • Submit the OIE Data Request Form by clicking the “submit” button. The completed form will be attached to an email for you to send to the Office of Institutional Research.

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IR Process for Responding to a Data Request

  • All requests will be reviewed bi-weekly.
  • Requests will be reviewed for completeness. You will be contacted if additional information is needed before processing the request.
  • Requests will be reviewed for content. You will be contacted if your data request should be directed to a different office.
  • You will receive an email response containing the data you requested within ten business days unless you have been otherwise notified.

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  LAST MODIFIED: 6/18/2015