GRIEVANCES/COMPLAINTS POLICIES AND PROCEDURES
The Middle Georgia State University Student Code of Conduct reads, "Laws, statutes, and regulations at the
national, state, and local levels grant public institutions the authority to establish standards reasonably
relevant to the lawful missions, processes, and functions of the institution. Such standards are not intended
to prohibit the exercise of a right guaranteed by the Constitution or a law of the United States to a member
of the academic community." Middle Georgia State University Student Code of
Conduct, Introduction, http://www.mga.edu/student-affairs.
Middle Georgia State University committed to a policy of fair treatment of its students. A grievance or
complaint is a situation in which a student feels that the treatment he/she has received is not consistent with
the University’s policies.
Students are encouraged to initially seek an informal resolution of these matters directly with the faculty or
individual(s) involved when possible. When an informal resolution is not possible, students should file a
written complaint by completing and submitting the student grievance report form located at
http://www.mga.edu/student-affairs/docs/Student_Grievance_Report_Form.pdf. The form may be submitted
electronically or saved and e-mailed as an attachment to .
Note: The basis on which a grade was awarded may not be challenged or appealed under this grievance
process but through the grade appeal process found in the university catalog and the
A written complaint should include all of the following:
- Nature of the complaint
- Date and time of the incident
- Full names of all individuals involved
- The policy or procedure that was violated
When received electronically or via email, the grievance report form will be forwarded to the university
official associated with the issue. Each official, upon receipt of the grievance, shall investigate the
circumstances and attempt to resolve the issue. If unable to do so, the official will refer the matter to the next
level of responsibility as indicated below:
- Instructor or staff member
- Department chair or director
- Dean or assistant vice president
- Associate provost or vice president
If the grievance involves a question of judgment or opinion not covered by University policies, the vice
president for student affairs, the affirmative action officer, and other appropriate University official shall,
after interviewing the student and all other parties involved, discuss the matter and make recommendations
to the provost to resolve the issue. There shall be no retaliatory action taken by any person against a student
of the University as a result of the student seeking redress under any of these procedures or for participating
in any investigation as a complainant or witness.
Formal Grievance Hearing
The purpose of a formal grievance hearing is to hear the complaint of a student who has exhausted all other
normal channels, but who has not received satisfaction. The student may appeal in writing to the president.
The president will appoint a Grievance Committee of at least three persons, including a chair. The committee
will meet within five working days after receiving the complaint to discuss the merits of the complaint and
shall notify the parties concerned within ten working days of either its decision or of the time and place of a
hearing if one is to be granted.
Formal grievance hearings shall be conducted during normal working hours and a tape recording shall be
made of the proceedings. The Grievance Committee decision shall be made and reported in writing to the
president and the student within ten business days. The student may appeal the decision of the Grievance
Committee to the president. Such appeal shall be in writing and shall be made within ten business days. The
decision of the president shall be communicated to the student in writing within ten business days of receipt
of the appeal. The president’s decision shall be final.