Federal Work Study Student Employee
Your MGA Federal Work-Study student hiring journey starts here! Our Hiring Guides are your ultimate resource for efficiently recruiting and managing student employees at Middle Georgia State University. We understand the unique needs of hiring a Federal Work-Study student employees (FWS). These guides provide detailed, step-by-step instructions to streamline the process. Should you face any issues or have questions, our guides also provide contacts information.
Guide to Hiring and Managing Federal Work Study Student Employees
Guidelines for FWS Employment
- Must be enrolled at least half time with MGA. (6 credit hours or 2 full credit courses).
- Must have and maintain at least a 2.0 GPA.
- Must complete a FAFSA each year.
- Cannot work more than 19 hours a week while classes are in session.
- If you have questions regarding federal work study positions, contact Financial Aid at .
Hiring a Federal Work Study
- Post student position to Careers site by creating a job opening.
- Hiring Managers and anyone involved in the hiring process for student positions will need to have completed Search Committee Training. Contact to be added to the D2L training. Training should be completed before interviews can be conducted.
- Review and Interview students for your position. Vet your student assistant to confirm they are enrolled at least half time. It is the supervisor’s responsibility to verify that a candidate is enrolled in 6 credit hours each semester with Middle Georgia State University.
- Interviews may be conducted in person, over the phone, or in teams. Search documentation will need to be submitted to . Disposition your candidates in the job posting. Students will go through the same hiring process as any other employee at Middle Georgia State University.
- Complete a Student Personal Action Request Form (Student SPARF) found on the HR website.
- Send the completed form to for approval.
- Once the hiring form is received by FWS Coordinator, they will vet your student assistant to confirm they are FWS eligible and enrolled at least half-time. After confirmation, the FWS Coordinator will sign Student PARF and submit it to Budget. Budget will submit the form to HR for processing. Once the hiring form is received by HR, HR will contact the FWS with instructions about completing the onboarding process.
- No student may work until written authorization has been granted by Human Resources.
Getting Your FWS Paid
- When your FWS student is approved to work, the HR will send them job aids on using OneUSG and the supervisor will be copied. If there are any issue with access contact .
- FWS must log their hours in OneUSG by clocking in and out at the beginning and end of each shift. Students can visit job aid by using OneUSG, including how to enter time. If there is an issue with time contact .
- Timecards must be approved in OneUSG by the student’s supervisor prior to the stated deadline for each biweekly pay date. Visit this link for payroll deadline calendars.
Terminating Your FWS
- Students will be automatically terminated at the end of semesters.
- If a student resigns before the end of the semester submit a termination request in OneUSG manager self-service (MSS). Visit this link for a job aid to learn more.
- If you want to terminate a FWS assistant for cause, prior approval must be granted by HR. Reach out to the for advice in this situation.
Helpful Info
Potential delays
- Missing or incomplete paperwork (this includes search documentation).
- Student fails to complete the background information in a timely manner.
- International students must have a social security card.
- Students have not submitted I-9 documentation.
