Hiring Student Assistant
Your MGA student hiring journey starts here! Our Hiring Guides are your ultimate resource for efficiently recruiting and managing student employees at Middle Georgia State University. We understand the unique needs of hiring student assistants.These guides provide detailed, step-by-step instructions to streamline the process. Should you face any issues or have questions, our guides also provide contacts information.
Guide to Hiring and Managing Student Assistant
Guidelines for Student Assistant employment
- Must be enrolled at least half time with MGA. (6 credit hours or 2 full credit courses).
- Must have and maintain at least a 2.0 GPA.
- Cannot work more than 19 hours a week while classes are in session.
- A student assistant can work during summer and breaks if there is funding.
- If you have questions regarding student positions, contact the Human Resources at or 478.471.2010.
Hiring a Student Assistant
- Post student position to Careers site by creating a job opening.
- Hiring Managers and anyone involved in the hiring process for student positions will need to have completed Search Committee Training. Contact to be added to the D2L training. Training should be completed before interviews can be conducted.
- Review and Interview students for your position. Vet your student assistant to confirm they are enrolled at least half time. It is the supervisor’s responsibility to verify that a candidate is enrolled in 6 credit hours each semester with Middle Georgia State University.
- Interviews may be conducted in person, over the phone, or in teams. Search documentation will need to be submitted to . Students will go through the same hiring process as any other employee at Middle Georgia State University.
- Complete a Student Personal Action Request Form (Student PARF) found on the HR website.
- Send the completed form to . Then to for approval.
- Once the hiring form is received by HR, HR will confirm the student(s) are enrolled at least half-time, and then contact them with instructions about completing the onboarding process.
- No student may work until written authorization has been granted by Human Resources.
Getting Your Student Assistant Paid
- When your student assistant is approved to work, HR will send them job aids on using OneUSG and the supervisor will be copied. If there are any issue with access contact .
- Student Assistants must log their hours in OneUSG by clocking in and out at the beginning and end of each shift. Students can visit job aid by using OneUSG, including how to enter time. If there is an issue with time contact .
- Timecards must be approved in OneUSG by the student’s supervisor prior to the stated deadline for each biweekly pay date. Visit this link for payroll deadline calendars.
Terminating Your Student Assistant
- Students will be automatically terminated at the end of semesters.
- If a student resigns before the end of the semester submit a termination request in OneUSG manager self-service (MSS). Visit this link for a job aid to learn more.
- If you want to terminate a student assistant for cause, prior approval must be granted by HR. Reach out to the for advice in this situation.
Helpful Info
Potential delays:
- Missing or incomplete paperwork (this includes search documentation).
- Student fails to complete the background information in a timely manner.
- International students must have a social security card.
- Students have not submitted I-9 documentation.
