In accordance with the USG Board of Regency Policy 3.5.3 Academic Renewal, undergraduate students who are either returning to a USG institution or are transferring to a USG institution may be eligible for Academic Renewal. Academic Renewal for the student signals the initiation of a new grade point average to be used for determining academic standing. This provision allows USG degree-seeking students who earlier experienced academic difficulty (GPA less than 2.50) to make a freshstart and have one final opportunity to earn a first  degree.  Students who have earned a degree: Associate’s, Bachelor’s, Master’s, etc. are not eligible for Academic Renewal. A student must be absent 3 years ( not term driven ) from an institutionally accredited institution. Students must apply for Academic Renewal in the Office of the Registrar or go to the Registrar's Office web site and download the form at https://www.mga.edu/registrar/documents.php. For more information, please call 478.471.2900. Academic is granted only one time.

Students are not required to fulfill a physical education requirement at MGA.

You may seek certification after you register for classes each term.

MGA's Repeated Course Policy applies to all repeated courses; including transferred courses within an institution. The policy does not apply across institutions. A transfer student who repeats a course will have the Transfer Grade Point Average calculated using the highest grade earned. Your transfer GPA may possibly be improved.

For questions regarding D2L, students can visit https://www.mga.edu/d2l/.

Yes; the certification offices are located on the Macon Campus in the Student Life Center, and on the Cochran Campus in Grace Hall. Visit the following link for more information: https://www.mga.edu/registrar/veterans/

No, credits do not expire and grades do not expire.

If credit has been awarded for Advanced Placement, credits will be viewable in SWORDS.

There are three methods of logging into SWORDS: 1. Enter your email username (ex:trey.davis) and your email password (this method is only available for former MSC students) 2. Enter either your Macon State ID number (it'll begin with 926) or your Middle Georgia College ID number (it'll begin with 927) as the username along with your 6 digit Banner PIN as the password. 3. Enter your Middle Georgia State University ID (begins with 983) as the username along with your 6-digit Banner PIN# as the password. When finished, click Login. Review menu options, choose view your record.

Students may change their address and phone numbers by completing the Notice to Change Student Records form found here: https://www.mga.edu/registrar/documents.php on the Registrar's page; under Documents & Forms select Change of Records.

The Notice to Change Student Records form found here: https://www.mga.edu/registrar/documents.php is available on the Office of the Registrar and  the Admissions Office web page. Students must provide legal documentation with a change of name. Legal documents accepted are Marriage Certificate, Divorce Decree, Drivers License, Social Security Card, Court Documents, or other legal documents approved by MGA.

The FERPA Release form and the FERPA Student Consent Authorizations form can be found here: https://www.mga.edu/registrar/documents.php .

Students may contact the VA Certification Specialist via email to  . Students may also visit the website at https://www.mga.edu/registrar/veterans/ for more information.

Students seeking transient status will need to complete a Request for Transient Permission form which is located here: https://www.mga.edu/registrar/docs/Transient_Permission_Request.pdf. Students seeking transient status will need approval from the appropriate Advisor, Chair/Dean. Once completed and signed, the form can be emailed to   for final processing. The transient permission form is good for one semester only. Additional semesters will require the student to complete another Transient Permission Form.

Term "F" is full session. Term "1" is first session. Term "2" is second session. All terms are referred to as part-of-term with different beginning and ending dates.

Students must email Dr. Kendra Russel (Provost Fellow for International Programs) at with questions. 

Instructions for submitting "No Shows" are at this link: https://www.mga.edu/faculty-staff/noshow-reporting.php

A form is available here: https://www.mga.edu/registrar/docs/FERPA_Release_Request.pdf to request your record to be confidential. Please complete and email to . Once filed, this request becomes a permanent part of the student's record until the student instructs the University, using the same form, to have the request removed.

Middle Georgia State University eCore students desiring to withdraw from one or more eCore classes after the drop/add period and before the midpoint of the term may do so by withdrawing through SWORDS. After doing so, the student will be assigned a grade of "W" for those course(s). While a grade of "W" does not count in the student's cumulative grade point average, it does count in attempted hours for financial aid purposes and could affect a student's eligibility for aid if there are repeated withdrawals. Students who withdraw after the deadline will receive a grade of "WF" for the course. Instructions on how to withdraw can be found here: https://www.mga.edu/registrar/registration/drop-add.php .

Please be aware that eCore classes adhere to a different academic calendar. Specific dates to be aware of can be found by visiting  https://ecore.usg.edu/about/academic-calendar/index.php

If you encounter any difficulties in withdrawing because of a special situation, you may e-mail the Office of the Registrar at  for assistance. 

After successful quiz submission, it takes 24 hours or more to update your academic records. The 24 hour period excludes weekends and holidays. After your academic records are updated, you should be able register for eCore classes using your Banner Web access.

Students who cannot access Banner/SWORDS probably have disabled their access after three incorrect tries. Student will need to have their pin reset via tech support Macon 478.471.2023 and Cochran 478.934.3319.

Students reported as a no show in error only, must immediately contact the instructor to be reinstated in the course while reporting is still open. Once reporting closes, the only way to correct the error is to email the Office of the Registrar at  for assistance.

You must apply for VA Education benefits through the VA on the VA web site at GIBILL.va.gov. You may call toll-free at 1.888.442.4551 or send correspondence to: VA Regional Office PO Box 100022 Decatur, GA 30031, Fax: 404.929.3009.

A student must provide proof of having taken a pre-requisite course to the Office of the Registrar along with the course information for the class they want to take in order to have the pre-requisite overridden by the Registrar's Office Staff, who will then register the student. Contact the Office of the Registrar at .

Students must contact the instructor.

Contact the Office of the Registrar at to inform Registrar of student's death.

The VA will contact you via the United States Postal Services (USPS) to inform of eligibility. It is the student's responsibility each semester to contact the certifying officials at MGA to ensure that enrollment is certified for the term as early as possible to decrease delays in payment processing. Students may contact officials via email at  .

For VA rule purposes, the drop date cannot be more than (30) thirty days from the beginning or start date of the semester or term to prevent overpayment, except for the following accelerated mini terms: summer Mini Term, Fall Mini Term and Spring Mini Term. Call the MGA Certification Office for exact drop dates: Macon Campus 478.757.2681 or Cochran Campus 478.934.6406.

The student's name, mailing (USPS) address, telephone number, date of birth, major field of study, degree sought, expected date of completion of degree requirements and graduation, degrees and awards received, dates of attendance, full or part time enrollment status, the previous educational agency or institution attended, and participation in officially recognized activities and other similar information.

Students carrying twelve or more semester hours are considered full-time; 6-11 hours is half or part-time; 1-5 is less than half-time.

eCore -- short for electronic core-curriculum -- allows students the opportunity to complete their first two years of their collegiate careers in an online environment. eCore courses are taught entirely online, except for the occasional proctored exam. eCore courses are designed, developed, taught, and supported by faculty and staff from the University System of Georgia (USG). General information about eCore, Georgia's College Core-Curriculum Online, can be found at http://ecore.usg.edu/ or https://www.mga.edu/testing-services/tests/ecore.php

The passing score for eCore quiz is 80 or higher. If you do not pass you will be redirected to take the quiz again. You will receive follow-up email from Ms. Amanda Smith, MGA's eCore Advisor at 478.934.5310.

To receive credit for AP Credit depends on the subject area and typically scores range between 3 and 5. No credit is issued for scores below 3. For a comprehensive list of scores and subjects, please visit the following link for a complete list of courses and scores: https://www.mga.edu/academics/academic-catalog.php

TAP participants enrolled at MGA must register for classes during the designated employee TAP registration period as posted on the Academic Calendar. Generally, this period begins with the first day of late registration. Late fees incurred during this late registration period are waived.

The eCore introduction must be viewed before you can register for an eCore class. The introductions can be found at https://ecore.usg.edu/future-students/new-student-introduction-quiz/ or https://emajor.usg.edu/future-students/new-student-introduction-quiz/

Choice of Catalog: Students must (1) meet graduation requirements using the catalog in effect at the time the student entered Middle Georgia State, provided the catalog is not more than five years old as of the semester the student plans to graduate, OR (2) meet graduation requirements using the catalog in effect during the semester the student plans to graduate. Students must have attended at least one term under chosen catalog.

Visit the website for eligibility requirements at http://ecore.usg.edu/.

Students who are currently enrolled at MGA and students who are eligible to be enrolled at MGA.

The first step is to meet with an academic advisor in the desired discipline. The change of major form is located at: https://www.mga.edu/registrar/docs/Change_of_Major_Form.pdf

A student who earns a semester grade point average of 3.50 or above on an academic load of at least twelve semester hours will be placed on the Dean's List for the following semester provided the student has a cumulative institutional academic grade point average of 2.50 or higher and no outstanding "I" grades for the semester. Students must have satisfied all Learning Support requirements to be eligible for the Dean’s List. Courses numbered below 1000 do not apply toward credit hours or grades required.

A student who earns a semester grade point average of 3.80 or above on an academic load of at least twelve semester hours will be placed on the President's List for the following semester provided the student has a cumulative institutional academic grade point average of 3.00 or higher and no outstanding "I" grades for the semester. Students must have satisfied all Learning Support requirements to be eligible for the President’s List. Courses numbered below 1000 do not apply toward credit hours or grades required.

Students can obtain a free official Enrollment Verification Certificate from the National Clearinghouse through their SWORDS account at https://www.mga.edu/technology/services/banner.php.

Students can obtain a free official Enrollment Verification Certificate from the National Clearinghouse through their SWORDS account at https://www.mga.edu/technology/services/banner.php. The Enrollment Verification Certificate can be presented to health insurance agencies, consumer product companies, banks, etc., when asked to provide official evidence of enrollment at Middle Georgia State. If you experience any problems with this service, please be sure to email the Office of the Registrar at .

Students from an out-of-state or private institution are required to meet the GA History and GA Constitution requirements. Tests for each of these areas are available in the testing center when the appropriate history and/or political science courses were taken outside of Georgia.

Effective Fall 2011, the Board of Regents' approved that MGA students may satisfy the Regents' requirement by making a C or better in ENGL 1101 and ENGL 1102. If the student does not pass with a C or better, the student will be required to repeat the course.

The final exam matrix is located on the home page and registrar's office page at Exam Schedules

The GPA is calculated by dividing the total number of academic credit hour quality points a student has earned by the total number of grade point average hours (GPA hours) the student has attempted.

Transfer work is used in the calculation of the Overall GPA.

The academic standing and GPA are updated within 3-5 business days after the deadline to submit final grades.

Academic Affairs will not grant extensions as the grades predicate other data collections and analyses required by the University. If you do not have a numerical grade that translates into a letter grade, "S" or "U" is sufficient for the early alert system.

You may use the "S" grade for satisfactory or "U" for unsatisfactory. Both are only used for midterm grade reporting.

The grade change form must be signed off by the school's dean and sent through interoffice mail or delivered in person by faculty to the Registrar's office. Grade change forms will not be accepted if delivered by the student. Forms may be emailed to also.

No; The last day attended in only required for final grades when the student is awarded the grade of "F", "I" or "IP".

Instructor responsibility is to inform students that their grades will be posted in SWORDS and the student can immediately view midterm grades after you complete the posting and submit. However, with the final grades there's a delay until after the Registrar officially runs end of term processes to roll the grades to academic history.

There is a grade change form that the instructor must complete and have signed by the School's Chair or Dean. The Chair or Dean forwards the form to the Office of the Registrar for processing. At no time should a student touch the form. Form is located on web site here: https://www.mga.edu/registrar/docs/Change_of_Grade_Form.pdf and can be emailed to . 

Most likely, yes. Adjustments are made during end of term processing by the Registrar.

Students wishing to appeal a final grade in a course must first discuss the grade appeal with the instructor within 10 working days of assigned final grade posting. Once the appeal process is initiated, the burden of proof is on the student. If the student still wishes to appeal, the student may then complete a Final Grade Appeal Form with copies of materials relevant to the appeal to the instructor. After the instructor has had a chance to review the appeal (within 10 working days), the instructor and the student should meet to discuss it. If the appeal is not resolved at this level, the next level is the department head, if not resolved at this level the form and relevant materials must be forwarded to the Dean, allowing 10 days for processing. If student wishes to appeal the Dean's decision, they may appeal to the Vice President for Academic Affairs submitting same documentation that was submitted to the Dean, within 10 working days of the Dean's decision. The decision by the Vice President for Academic Affairs is binding.

The instructor will simply enter a grade "I" when submitting final grades and the student will have until the last day to drop class or withdraw with a "W" from the University during the next semester of enrollment or by the end of one calendar year if not enrolled, whichever comes first.

An "I" stands for an Incomplete and indicates that the student for non-academic reasons was unable to complete the requirements for a course. The instructor of the course and the student are to arrange for the course's completion before the midterm of the next semester the student is enrolled or by the end of one calendar year if the student is not enrolled. If the "I" is not removed in the defined time period, a grade of "F" is assigned to the course.

See the Academic Calendar to find out when grades are available for you to view online. https://www.mga.edu/academics/calendars/

Grade change forms are located online at https://www.mga.edu/faculty-affairs/student-petitions.php

Holds can be viewed by logging into Banner/SWORDS and selecting Student and Financial Aid; select View Student Record, then select View Holds

Students should contact the appropriate office for assistance with Holds.

At this time Middle Georgia State does not offer this service. Course descriptions are available in the catalog, follow the link here: https://www.mga.edu/academics/academic-catalog.php

All course substitutions should be discussed at the time of advisement. Your advisor will complete the required course substitution form for approval. Updates will be made to DegreeWorks and your Degree Audit for graduation accordingly. The form can be found here: https://www.mga.edu/registrar/docs/Credit_Appeal_Form.pdf .

A student who is not on the roster may have: 1) not registered properly or 2) had registration canceled for nonpayment. The student should be sent to the Office of the Registrar located the Student Life Center or advised to contact the Office of the Registrar at .

The schedule of classes is posted at least one week prior to the registration opening. Summer course offerings are posted on the Web in March, Fall course offerings are posted in March and Spring course offerings are posted in October. https://www.mga.edu/course-schedule/index.php

Contact the school/department of the discipline (subject area) for more information about a past course syllabus.

Students can view course descriptions by looking in the catalog or when viewing the course schedule in Banner Self-Service by selecting on the title of the Course to view the description. https://www.mga.edu/academics/academic-catalog.php

There is no appeal process for academic suspensions.

Students can find this information on SWORDS.

• Step 1: Students log in to SWORDS using their MGA ID and Pin Number
• Step 2: Select 'Student and Financial Aid' from the Main menu.
• Step 3: View Student Information.
• Step 4: Select Click on submit

Student must request an official score report from College Board for both AP and CLEP Exams. If the student is a current MGA student and wishes to take the CLEP exam, student must receive approval from their advisor. If student has already taken the exam prior to applying to MGA, official scores must be requested from College Board and sent directly to the Admission Office. To view AP/CLEP courses accepted at MGA, please go to: https://www.mga.edu/academics/academic-catalog.php

A student who fails to maintain the required 2.0 cumulative institutional GPA after having been placed on Academic probation, and does not achieve an institutional term GPA of 2.0 or higher for the semester are suspended from the University.

The Learning Support policy can be found here: https://mga.smartcatalogiq.com/en/2024-2025/undergraduate-catalog/Academic-Policy-and-Information/Special-Programs-and-Learning-Opportunities/Learning-Support .

Students who are on probation must increase their GPA (grade point average) to a 2.0 or higher. Repeating courses is the best option to quickly improve the GPA ( see repeat policy ). Create a ticket if you have GPA calculation questions.

Transfer students admitted on academic probation must complete the first semester hours at MGA with at least a 2.0 grade point average before probationary status is removed. Failure to maintain a 2.0 average while on academic probation will result in academic suspension from the University.