Background Checks and Screening

All Program/Activity Staff, including employees, University students, and volunteers, who will have direct contact with minors must undergo background investigations (including sex offender registry check) in accordance with the Human Resources Administrative Practice Manual (HRAP).

Pursuant to record retention requirements under the Policy, Program Administrators shall maintain in their Program/Activity files a verification the background investigation was performed for all Program/Activity Staff.

MGA Program/Activity Background Investigation

  1. Background checks must be completed for anyone who will have direct contact with minors in accordance with HRAP Background Investigation requirements, prior to working with minors. This includes all University employees, MGA students and all volunteers that are not employed by the university. These background checks must be completed through MGA’s Human Resources department
  2. For all MGA camps and programs, program administrators will have to send HR the list of authorized individuals and HR will check to see if those individuals have a current background check on file. Background checks must be performed a minimum of every 3 years.
    1. HR will send program administrators the results of (cleared/not cleared) on the background checks.
    2. It is the responsibility of the program administrator to inform Programs Serving Minors that each person working the program/camp has had a background check and is cleared to work.
  3. Allow at least ten days for background investigations to be completed.
  4. If you have questions or need assistance with this process, contact MGA Human Resources

Third Party Program/Activity Background Investigation

Third parties working with minors using MGA facilities must ensure all of their Program/Activity staff, including volunteers, are background checked in compliance with the Minors on Campus Policy. As a condition of utilizing University facilities, third parties are required to certify that they have performed background checks on Program/Activity staff which would, at a minimum, satisfy HRAP requirements.